Manager, Accounting & Administration
The Pod Group
Pickering Ontario
Salary: Neg Per Hour
HOW YOU WILL MAKE AN IMPACT
A) Finance Administration (40%):
Manage day-to-day accounts payable (20–30 invoices/month) and corporate card receipts with support from the Office Administration Assistant.
Coordinate month-end close checklist, ensuring completeness, proper evidence, and timely sign-offs (external firm performs reconciliations; CFO reviews).
Maintain vendor onboarding controls, GL coding distribution, and document registers for payroll, funder submissions, and approvals.
Support preparation of funder reports, budget tracking, and allocation updates.
Liaise with the CFO, external finance team, and CEO to ensure strong financial controls and documentation discipline.
B) HR & People Operations (40%):
Lead and coordinate recruitment, onboarding, and performance review processes in collaboration with managers.
Support employee relations, training compliance, and HR documentation.
Oversee payroll changes and monthly approval packages with appropriate segregation of duties (in partnership with the CFO and external finance team).
Maintain benefits enrolment, employee records, and HR policy compliance.
Foster a positive workplace culture consistent with the organization's values.
C) Fund Development & Revenue Support (10%):
Strategic Funding Planning: Contribute to annual funding plans, aligning funding goals with organizational priorities.
Grant & Foundation Support: Assist with identifying, tracking, and coordinating applications and reports for government, foundation, and corporate grants.
Individual Donor & Campaign Support: Coordinate donor communication materials, events, and campaigns under CEO's direction.
Revenue Tracking: Maintain simple dashboards and reporting tools that connect fundraising results with finance data.
D) General Administration (10%):
Oversee key administrative functions including office management, document control, IT coordination, insurance renewals, and vehicle administration.
Support organizational processes related to facilities, recordkeeping, and risk management.
Perform other duties as assigned to support the CEO and leadership team.
WHAT YOU WILL BRING
Post-secondary education in business administration, HR, accounting, or a related field.
5+ years’ progressive experience in HR, finance administration, or non-profit operations, ideally with exposure to fund development or grants coordination.
Strong understanding of HR processes, payroll, and employment legislation.
Solid grasp of financial administration, bookkeeping flow, and internal controls (QuickBooks Online, Dext, or equivalent tools).
Strategic thinker who can switch between detail and big picture, focusing on empathetic and service-oriented leadership.
Excellent writing and coordination skills, with the ability to produce concise documentation, checklists, and communications.
High integrity and discretion with confidential information.
Comfort working independently in a collaborative, mission-driven team.
Ability to utilize and leverage AI and automation to improve workflow and decision-making.
Experience supporting grant or fundraising activities is considered an asset.
Job Overview
Posted Date: 27 Oct 2025
Location: Pickering Ontario
Salary: Neg Per Hour
Company Information
The Pod Group
Name: The Pod Group
Web: https://podgroup.ca/