Administrative Manager

We are seeking an experienced and detail-oriented Administrative Services Manager to oversee the operations and delivery of administrative services within our organization. The successful candidate will play a key leadership role in planning, coordinating, and evaluating daily administrative functions to ensure efficiency, compliance, and excellence in service delivery.

Responsibilities

• Plan, organize, direct, control, and evaluate the daily operations of the administrative department.
• Manage the operations of departments providing one or more administrative services such as records management, security, finance, purchasing, or human resources.
• Evaluate the effectiveness and efficiency of administrative processes and recommend improvements.
• Assist in the preparation and administration of annual budgets, including monitoring expenditures.
• Plan, administer, and control budgets for client projects, contracts, equipment, and supplies.
• Collect and record administrative and service fees.
• Direct and advise staff engaged in providing administrative support across multiple departments.
• Ensure adherence to corporate governance and regulatory compliance procedures.
• Hire, train, supervise, and evaluate office and volunteer staff (3–4 direct reports).
• Organize and maintain office inventory and supplies.
• Prepare reports, briefs, and presentations for management committees evaluating administrative performance and services.

Qualifications

• Education: Bachelor’s degree in Business Administration, Management, or a related field.
• Experience: Minimum of 1 year to less than 2 years of experience in an administrative or management capacity.
• Supervision: Experience managing a small team (3–4 people).

Skills and Competencies

• Strong organizational, analytical, and leadership skills.
• Exceptional attention to detail with the ability to manage a large workload in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including:
  
• MS Word
• MS Excel
• MS PowerPoint
• MS Access
• MS Windows environment

Work Conditions

• Fast-paced office setting with multiple competing priorities.
• Requires strong time management and decision-making skills.
• Must be comfortable supervising staff and ensuring deadlines are met efficiently.