Financial Admin Coordinator
CM2 Solutions Inc.
Oshawa Alberta
Salary: Neg Per Hour
Key Activities:
Maintain and expand digital contract archive using either purpose built software or internal database (currently Excel spreadsheet based on SharePoint)
Manage stakeholder access to the digital contract archive (SharePoint)
Ability to write communications/reminders to various stakeholders (Managers, Vendors, Buyers) pertaining to their contract requirements and deadlines
Ensure compliance with audit requirements for authorizations and documentation in the set up and execution of a contract
Working with Financial Operations team to ensure contract execution completes all processes including any compensation method by working with the appropriate team
Act as a liaison between venders/agencies and GM Canada to ensure timely progress of a contract process is occurring, flag and address any delay
Prepare and distribute contract workback schedules to Financial Operations team
Act as a subject matter expert for all contract summaries and renewal needs in relevant systems
Support the Financial Operations team for system support activities (such as data input, liaising with GM US/Canada teams on related process updates/issues)
Schedule meetings to understand the structure that is required for any contract new or renewal with stakeholders, internal groups, vendors as needed
Available and flexible during peak periods (after hours) to support contract related tasks to ensure there are no service delays or gaps
Adhoc analysis of contract details for comparison purposes
Monitor contractual obligations and notify team of upcoming deliverables
Monitor shared mailbox for incoming work items related to your duties.
Additional Responsibilities
Identify monetary contractual obligations, payment terms, and advise team to issue purchase order requests
Create purchase order requests for vendors to satisfy contractual payments
Properly determine where to account for purchases on stakeholder’s budgets, and the correct accounting to apply to each purchase order
Liase with global invoice processing team, purchasing, vendors, as needed to resolve invoice issues/rejections
Required Skills and Experience
Exceptional organization skills
Very Strong ability to use Microsoft Office applications such as Excel, Word, PowerPoint, Access, Outlook
Ability to work in Windows 11 and manage file systems/structure
Ability to build close productive relationships with marketing teams and vendor partners
Ability to lead a project from start to finish, and deal with ambiguity
Ability to balance shifting priorities to ensure daily / monthly program timelines are met
Ability to understand changing corporate policies and help guide stakeholders
Strong written and verbal communication skills
Strong attention to detail and critical thinking skills
Strong sense of initiative and ability to work under pressure on multiple projects concurrently
Preferred Skills and Experience
High proficiency in Excel strongly preferred (Nested IF statements, VBA Macros, Solver, links and connections, etc.)
1+ years of clerical or finance operations experience preferred
Previous Advertising / Marketing / Financial Operations experience considered an asset
Bilingual (English/French) language skills are not required but are considered an asset
Education and Training
Post-secondary diploma/degree required; University or College degree in business, marketing, law clerk studies, or communications preferred.
Other Details
We thank all applicants but will only contact those selected for interviews.
Job Type: Full-time
Benefits:
Casual dress
Dental care
Disability insurance
Extended health care
Life insurance
On-site parking
RRSP match
Vision care
Work from home
Ability to commute/relocate:
Oshawa, ON: reliably commute or plan to relocate before starting work (required)
Work Location: Hybrid remote in Oshawa, ON
Job Overview
Posted Date: 15 Sep 2025
Location: Oshawa Alberta
Salary: Neg Per Hour
Company Information
CM2 Solutions Inc.
Name: CM2 Solutions Inc.
Web: https://www.cm2.ca/