Administrative Assistant
R.J. BURNSIDE & ASSOCIATES LIMITED
Pickering Ontario
Salary: Neg Per Hour
What you can expect in the role:
Providing administrative support for technical staff, including correspondence, report/proposal, tender document and payment certificate preparation, mail merges, meeting minutes, agendas, filing, etc.;
Document control and application of company standards;
Reception and general office duties (incl. switchboard, maintaining boardrooms, ordering catering, ordering office supplies, coordinating office upkeep, etc.);
Processing and distributing incoming/outgoing mail and couriers;
Schedule meetings and interacting with clients and internal staff on behalf of project managers; and
Other duties as assigned.
Who we are looking for / What you will bring:
Minimum of 3 years of administrative experience with a focus on document production and editing;
Successful completion of a Post Secondary education in Business Administration or relevant experience;
Excellent computer skills (SharePoint, Microsoft Word, Excel, PowerPoint, Adobe Acrobat DC) with demonstrated interest and ability to learn new systems;
Familiarity with and comfort level working with styles and templates in MS Word;
Strong time management and organizational skills;
Effective communication skills (written/verbal);
Flexibility to work overtime, when required;
Ability to work in-office: 9:00 a.m. to 5:00 p.m.
What will make you stand out?
Administrative experience in an engineering consulting firm is considered an asset.
A high level of critical and logical thinking, analysis, and/or reasoning;
Exceptional commitment to customer service with strong sense of urgency;
Effective communication and relationship building skills with individuals at all levels of the organization;
Demonstrated ability to promote an inclusive work environment and encourage workforce diversity;
Strong attention to detail with high ethical standards.
Why Choose Burnside?
Are you interested in working for an employer with a 5-decade track record of building a great reputation both internally with their staff and externally with their clients? The Burnside team is a supportive group of colleagues that work together to provide value and service to our clients, while extending care to each other. We know that our employees are our greatest asset, and thus we strive to provide a positive work/life balance.
We offer:
A collaborative culture where friendship, honesty and respect are part of our core values and practices
A competitive compensation and benefits package
RRSP company matching plan
Career growth and professional development opportunities
Potential for performance-driven bonusing
Wellbeing benefit
Active social committees
A welcoming, positive, and inclusive work environment
Job Overview
Posted Date: 06 Aug 2025
Location: Pickering Ontario
Salary: Neg Per Hour
Company Information
R.J. BURNSIDE & ASSOCIATES LIMITED
Name: R.J. BURNSIDE & ASSOCIATES LIMITED
Web: https://www.rjburnside.com/