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Office Admin Assistant

Thomas A Fekete Limited

Job Responsibilities:

Receive, sort and distribute daily mail, deliveries and couriers
Responsible for administrative duties such as typing, filing, photocopying, emailing, general bookkeeping, managing accounts payable and receivable by using QuickBooks software.
Preparing monthly invoice for engineering fee including extra service request.
Calling customers for past due payments and emailing/mailing out past due invoices.
Set up or assist in setting up new projects in the system and ensure all necessary documents and information are complete and entered correctly.
Manage project files (both hard and soft copies) and record keeping in a systemic manner and follow up on project action items, maintain a register for easy reference
Work closely with Principals to assess and prioritize multiple project deadlines ensuring completion in a timely manner
Maintaining financial record by receiving, inputting and filing accounting documents, working directly with accountant
Along with any other administrative duties assigned as part of your employment.

Qualifications and Skills:

Familiarity with the consulting engineering firm and architectural industry would be an asset.
Experience in Administration, Accounting or Business is preferred
Working knowledge of Microsoft Office Word, Excel and outlook.
Excellent oral and written communication in English is required
Attention to detail and accuracy is a must, accurate data inputting skills and working well under tight timelines is important
Flexible to work on a wide variety of projects, tasks and assignments, responding easily to changing priorities.

Benefits:

Job Overview

Posted Date: 21 Jul 2025

Location: Markham Ontario

Salary: Neg Per Hour

Company Information

Thomas A Fekete Limited

Name: Thomas A Fekete Limited

Web: https://www.tafeng.ca/

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