Administrative Assistant

Ajax Convention Centre

Ajax Prince Edward Island

Salary: Neg Per Hour

Responsibilities

• Manage front desk operations, including greeting visitors and answering phone calls and emails with professionalism and courtesy.

• Organize and maintain files, both physical and digital, ensuring easy access to important information.

• Handle customer inquiries and provide support in a timely manner to enhance client satisfaction.

• Maintain office supplies inventory by placing orders as necessary.

• Office maintenance: keep common areas neat and tidy, water plants, restock refreshments, maintain posted calendar of events

• Update reader board of events on a daily/weekly basis

• Keep an inventory of office supplies and order when necessary

• Print banquet event orders (BEOs) for weekly management meetings

• Assisting with wedding coordination as required

• Conduct tours of the facility

• Maintain/update buffet labels and building signage as needed

• Create floor plans and meal charts as needed

• Assist with social media content creation - take photos/videos of events/set ups

• Assisting sales managers in all aspects of the position

• Completing duties as assigned by other department managers

Qualifications and Skills

• Minimum of 1 year of administrative experience in an office environment

• Proficient knowledge of Microsoft Word, Excel, PowerPoint, & Outlook is required

• Proficient knowledge of Canva is an asset

• Strong English verbal and written communication skills

• Excellent organizational skills

• Ability to multi-task

• Proven customer service skills – be friendly, start conversations

• Pleasant and professional phone demeanor

• Show initiative

• Be decisive and make decisions on the spot

• Available to work Monday through Sunday between the hours of 9am – 6pm

• Own transportation is an asset

Additional pay:

• Overtime pay

Benefits:

• Company events

• Dental care

• Discounted or free food

• Extended health care

• On-site parking

• Paid time off

• Vision care

Flexible language requirement:

• French not required

Schedule:

• Day shift

• Evening shift

• Every Weekend

• Monday to Friday

Job Overview

Posted Date: 21 Jul 2025

Location: Ajax Prince Edward Island

Salary: Neg Per Hour

Company Information

Ajax Convention Centre

Name: Ajax Convention Centre

Web: https://www.ajaxconventioncentre.ca/

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