Gallery Administrative Assistant
Carnegie Gallery
Dundas Ontario
Salary: Neg Per Hour
Responsibilities (Reporting to the Administrator & Curator)
Gallery Operations & Administration:
Provide customer service by greeting visitors
Manage incoming and outgoing correspondence (in-person, phone, and email inquiries)
Collect and forward selected invoices to the external bookkeeper
Carry out daily sales, including transactions, refunds, gift certificates, and exhibition sales
Administer e-commerce orders: confirm purchases, pack items, and arrange for pickup
Manage inventory intake: verify tags, review stock sheets, and upload data to the POS system
Assist with POS inventory maintenance to ensure data accuracy
Oversee stock management: organize storage and request stock from artist members
Oversee the presentation space by managing inventory display, rotation, and upkeep.
Manage promotional displays by arranging posters, invitations, and signage throughout the gallery
Print and maintain forms such as sign-ups, checklists, logs, and renewals.
Maintain and update the artist membership list
Programming & Outreach:
Assist in coordinating Children’s Art Classes with the instructor (poster creation & sign-up management)
Assist the Fundraising & Marketing Specialist with promotion for programming
Collaborate with the summer student on Arts Dundas Weekend (ADW) planning & implementation
Holiday Market Coordination:
Coordinate seasonal decorations and venue presentation
Communicate with Holiday vendors regarding participation and logistics
Manage stock intake, set up new vendors in the POS system, and liaise with the bookkeeper as needed
Skills:
Strong familiarity with Windows PC, Microsoft Word, Excel, Canva, and Adobe Creative Suite
A facility to learn and use Lightspeed and WooCommerce POS system
Strong command of oral and written English
A positive attitude
Comfortable with some physical work
Demonstrated ability to organize information and prioritize tasks and projects
Self-motivated and able to work independently, as part of a team and with volunteers
Retail experience required, and gallery experience is considered an asset
Initiative and creative thinking
Strong interest in the arts, including visual and performing arts
Background
College/University, Fine Art, Art History, Design, Cultural/Museum studies or related arts fields.
Post-secondary school experience in these fields is desirable and an asset.
Job Overview
Posted Date: 24 May 2025
Location: Dundas Ontario
Salary: Neg Per Hour
Company Information
Carnegie Gallery
Name: Carnegie Gallery
Web: https://thecarnegie.com/gallery