Administrative Assistant
Bateman MacKay LLP
Mississauga Ontario
Salary: Neg Per Hour
Bateman MacKay team members enjoy:
Fridays off during July and August in lieu of tax season hours
Professional development and mentoring from senior staff and Partners
Paid health, dental and vision premiums
Work from home flexibility after 3-month probationary period
Referral Incentive Program for referring new clients and new team members to the Firm
Opportunity to join in-house committees: Charity - Technical – Social - Environmental
Social events throughout the year
Healthy workplace with ergonomic workstations, unlimited coffee, tea and healthy snacks
Free parking
And more!
Education College/University preferred
- Experience 3+ years minimum experience in an administrative role
- Compensation Commensurate with experience
Core Responsibilities:
- All core administrative duties are specific to the Partners’ and their clients
- NTR & Assurance administration (drafts, collation, tracking, follow-ups and archiving)
- Workflow + Finalization of other tax filings (T1, T3, T4, T5, etc.)
- Database updates / data entry
- Set up new clients (server, database, collect information, professional courtesy letters)
- Invoicing and Accounts Receivables
- Respond to and handle miscellaneous Partner, client requests and queries
- New client engagement letters and yearend reminder emails
- Maintain Firm file structures in Sharepoint including scanning and archiving
- Overflow from Admin Coordinators, as required to meet bank/tax deadlines
- Proactive communication with the direct Manager
- Other tasks as assigned
Coordinator Specific Responsibilities:
- Reception coverage:
- Greeting clients and vendors
- Switchboard when caller presses ‘0’,
- Receive and distribute mail, courier packages and faxes
- Manage inter-office mail
- Maintain boardroom for client meetings with Partners and/ or Managers
- Keep main areas organized (copy room, boardroom, reception, kitchen)
- Ordering supplies as needed
- Monthly Team Meeting Agenda
- Must be legally qualified to work in Canada
Benefits:
Disability insurance
Discounted or free food
Employee assistance program
Paid time off
RRSP match
Tuition reimbursement
Work from home
Schedule:
Monday to Friday
Experience:
Administrative: 3 years (required)
accounting: 2 years (preferred)
Job Overview
Posted Date: 24 May 2025
Location: Mississauga Ontario
Salary: Neg Per Hour
Company Information
Bateman MacKay LLP
Name: Bateman MacKay LLP
Web: https://www.batemanmackay.com