Executive Assistant
RE/MAX HALLMARK FRASER GROUP REALTY LTD
Pickering Ontario
Salary: Neg Per Hour
What You’ll Do
Executive Support + Operations
- Own
calendar management end-to-end: scheduling, confirmations, buffers, prep
notes, and contingency planning
- Inbox
support: prioritize, draft responses, track follow-ups, and keep
commitments from slipping
- Prepare
meeting agendas, maintain action-item tracking, and drive follow-through
to completion
- Coordinate
projects and logistics across initiatives (vendors, quotes, timelines,
approvals, document routing)
- Decision
support: research + compare options and present a short recommendation
(cost, timeline, pros/cons)
- Stakeholder
management: proactively manage expectations with vendors/partners; confirm
deliverables; chase approvals
- Liaise
professionally with vendors, partners, and service providers on behalf of
the founder/team
Tech Fluency + AI-Enabled Productivity
- Maintain
and continuously improve our productivity stack (calendar, email, tasks,
files, templates, automations)
- Use
modern AI tools to accelerate drafting, summarizing, checklists, and
planning — with strong judgment and verification
- Build
and maintain lightweight automations to reduce manual admin and prevent
dropped details
- Create
simple status updates/dashboards so priorities remain visible and work
moves forward
- Recommend
and implement tools/workflows that improve speed and accuracy (without
overcomplicating)
Admin Finance + Records (light, but
important)
- Track
expenses, receipts, and basic records to keep operations clean and
audit-ready
- Support
invoice routing, approvals, and payment tracking
- Maintain
a simple view of subscriptions/tools and flag inefficiencies
Requirements:
- 3+
years supporting an entrepreneur as an Executive
Assistant / Personal Assistant
- Proven
reliability, follow-through, and strong references
- Excellent
written and spoken English
- Advanced
comfort with modern productivity and AI tools (beyond basic email,
calendar, ChatGPT)
- Strong
judgment around confidentiality and data handling (including responsible
AI use)
- Ability
to work primarily in-office in Durham Region with occasional local
travel/errands
- Valid driver’s licence and access to a reliable vehicle
Job Overview
Posted Date: 01 Mar 2026
Location: Pickering Ontario
Salary: Neg Per Hour
Company Information
Michelle Fraser Team is seeking a high-capability Executive & Personal Assistant to support our founder across business priorities and personal logistics. This is a right-hand role for someone who brings calm judgment, exceptional organization, and the ability to create order without constant direction.
Name: RE/MAX HALLMARK FRASER GROUP REALTY LTD
Web: www.remax.com