Accounts Payable Clerk
Peterborough Victoria Northumberland and Clarington Catholic DSB
Peterborough Ontario
Salary: Neg Per Hour
JOB DESCRIPTION:
- Compile documents from vendors and requestors for the purpose of initiating payment to vendors, employees, schools and students and initiating invoice preparation.
- Ensure all documents have the appropriate level of departmental approval before processing.
- Match vendor invoices and payment requests with purchase orders and check to ensure receipt entry has been completed prior to payment.
- Correct inappropriate account codes.
- Verify that goods or services received have been properly invoiced, including correct tax calculations and all extensions are correct.
- Maintain a system of monitoring aged Receivable Invoices.
- Audit the accuracy of data input by comparing the batch listing/invoice report with the supporting documentation.
- Process payment of invoices, cheque requisitions, employee expense reimbursements and petty cash reimbursements, input receivable invoices.
- Collect, secure and disperse cash and cheques, petty cash, prepare bank deposits; record and balance weekly/monthly.
- File all cheque copies and receivable invoices along with supporting documentation in an orderly manner and ensure these files are maintained and secured in an appropriate location.
- Reconcile vendor statements with paid invoices and follow up where required with Board staff and vendors.
- Investigate outstanding purchase orders and follow up as required with purchase order initiator and/or the vendor.
- Handle internal and external inquiries including providing copies of paid invoices to various departments and schools upon request.
- Prepare letters to vendors and correspondence to staff dealing with various accounting issues.
- Assist with the year-end balancing and processing, provide information to auditors as required.
- Direct the work of others such as Co-operative Education students and provide training to new or temporary employees.
- Assist and provide back-up in other areas of the department as required.
- Perform other duties, office routines, clerical functions and requests as assigned by the Supervisor of Accounting.
JOB REQUIREMENTS:
- Three year college diploma in Business Administration with an Accounting focus plus one year current accounting related experience.
- Requires knowledge and skill in the use of computers for data input and retrieval, word processing, spreadsheets, electronic mail and internet.
- Requires operating office equipment such as photocopier, calculator, inserter and envelope stuffing machine.
- Requires knowledge of pertinent Government legislation and Ministry and Board policies, directives, regulations and procedures related to accounting and payment processing.
- Requires communicating effectively and working cooperatively with Board personnel, agencies and the general public.
- Required to maintain confidentiality in all facets of job performance.
- Planning and coordination skills with the ability to prioritize own work
Job Overview
Posted Date: 30 Sep 2025
Location: Peterborough Ontario
Salary: Neg Per Hour
Company Information
Peterborough Victoria Northumberland and Clarington Catholic DSB
Name: Peterborough Victoria Northumberland and Clarington Catholic DSB
Web: https://www.pvnccdsb.on.ca/