Administrative Assistant IV (North York, ON) - Hybrid
Enbridge Contingent Talent Community
North York Ontario
Salary: Neg Per Hour
Key Responsibilities:
Provide comprehensive administrative support to the TIS Executive Management Team.
Manage calendars to ensure maximum time efficiency, anticipating and initiating appropriate actions.
Coordinate and arrange complex meetings, conferences, and functions, including communication with internal and external executives, vendors, stakeholders, and leaders.
Collaborate with other executive administrative professionals to align priorities and engagements across TIS and external business functions.
Produce and assist with documents and presentations using PowerPoint, Word, and Excel. Maintain a document repository using SharePoint, Teams, and other tools.
Participate in leadership meetings, capturing notes, action items, and key decisions. Follow up on action items to ensure timely completion.
Coordinate travel arrangements and respond proactively to schedule changes.
Submit and track team requests via the MyService system for activities such as onboarding, off-boarding, and office moves.
Manage time entry and vacation schedules, and handle expense report submissions and administration.
Ensure completion of time-sensitive actions such as Statement on Business Conduct acknowledgments and SOX/CSOX audit requirements.
Provide area-specific knowledge and technical support.
Must-Have Qualifications:
Relevant education and a minimum of 5 years of experience in the administrative field supporting executive-level leaders, or an equivalent combination of education and experience.
Proficiency with Microsoft Office Suite, SharePoint, Internet navigation, email, and general computer use.
Strong interpersonal and communication skills.
Exceptional organization and planning skills.
Ability to learn tasks quickly and become efficient in a short period of time.
Self-starter with a demonstrated sense of urgency, proactive and self-motivated.
Excellent time management skills and the ability to prioritize competing demands.
Ability to perform work with constant interruptions and handle confidential material with discretion.
Creative problem solver with the ability to retain composure in high-pressure situations.
Nice-to-Have Qualifications:
Previous experience supporting C-suite level executives or equivalent.
Previous experience in an IT department, Oil & Gas organization, or with our client.
Job Overview
Posted Date: 21 Jul 2025
Location: North York Ontario
Salary: Neg Per Hour
Company Information
Enbridge Contingent Talent Community
Name: Enbridge Contingent Talent Community
Web: https://raise.jobs